1. Acknowledgement of Participation


I understand that I am voluntarily participating in a university-led program operated in partnership between my university and The Suwandi Foundation ("Organization").

I acknowledge that this program involves international travel within Indonesia, participation in educational, cultural, service-learning, and community engagement activities, and interaction with local schools, nonprofit organizations, partner institutions, and community members.

I understand that participation is voluntary and that I am responsible for following all program policies and instructions provided by The Suwandi Foundation and my university throughout the duration of the Program.


2. Medical Authorization

I authorize The Suwandi Foundation, its directors, officers, employees, staff members, volunteers, contractors, local partners, representatives, and affiliates (collectively, "Staff") to obtain emergency medical care on my behalf if I become unable to make medical decisions during the Program.
This authorization includes, when deemed reasonably necessary by qualified medical professionals:

• - Emergency transportation


• - Hospitalization


• - Medical treatment


• - Surgery


• - Administration of medication


• - Diagnostic procedures


• - Release of medical information necessary for treatment, referral, insurance, or billing purposes

I understand every reasonable effort will be made to contact my designated emergency contact as soon as practical.
I further understand that portions of the Program occur in rural areas of Bali where medical facilities may be limited and transportation to advanced medical care may require significant travel time.
This authorization remains in effect only for the duration of the Program.


3. Medical Expenses

I understand that I am financially responsible for any medical expenses not covered by my personal insurance, university insurance, or any insurance included with the Program.

Should The Suwandi Foundation advance payment for emergency medical treatment on my behalf, I agree to reimburse those expenses within ten (10) days.


4. Assumption of Risk

I understand that participation in this Program involves inherent risks that cannot be eliminated regardless of the level of care exercised.

These risks may include, but are not limited to:

• - International travel


• - Ground transportation


• - Slips, trips, and falls


• - Tropical weather conditions


• - Food-related illness


• - Animal encounters


• - Infectious diseases


• - Natural disasters


• - Physical activity


• - Water-based activities


• - Cultural differences


• - Limited medical access in remote locations

I voluntarily assume these risks and choose to participate in the Program.


5. Code of Conduct

While participating in the Program, I agree to:

• - Follow all instructions and safety guidance provided by The Suwandi Foundation staff and local partners.


• - Respect Indonesian laws, local customs, cultural traditions, and community expectations.


• - Treat fellow participants, staff, students, teachers, host families, and community members with dignity, professionalism, and respect.


• - Conduct myself in a manner that positively represents my university and The Suwandi Foundation.


• - Follow all health and safety procedures communicated by Program staff.


• - Refrain from the possession, use, or consumption of alcohol and illegal drugs for the duration of the Program.


• - Never place myself or others in unsafe situations or engage in behavior that may endanger the health, safety, or well-being of others.


• - Respect the privacy, dignity, and cultural values of the communities we visit.


• - Comply with all Program policies communicated before and during the Program.

I understand that failure to comply with these expectations or any other Program policies may result in disciplinary action, including immediate removal from Program activities or dismissal from the Program.


6. Child Protection

The Suwandi Foundation is committed to providing a safe, respectful, and protective environment for all children and vulnerable individuals involved in its programs.

As a participant, I agree to:

• - Comply with The Suwandi Foundation Child Protection Policy, which will be provided and reviewed during the mandatory on-site orientation.


• - Maintain appropriate professional boundaries with all children at all times.


• - Never be alone with a child unless specifically authorized by Program staff.


• - Never exchange personal contact information or communicate with children through personal social media accounts or messaging platforms without prior authorization from The Suwandi Foundation.


• - Never engage in behavior that could place a child at risk or be perceived as inappropriate.


• - Respect the privacy and dignity of children by obtaining permission before taking photographs or videos and by following all Program guidelines regarding photography and social media.


• - Immediately report any concerns, suspicions, or disclosures relating to the safety or welfare of a child to a member of The Suwandi Foundation staff.

I understand that failure to comply with the Child Protection Policy or any safeguarding requirements may result in immediate removal from activities or dismissal from the Program.


7. Removal from the Program

The Suwandi Foundation reserves the right to remove a participant whose behavior:

• - Creates a safety risk;


• - Violates Indonesian law;


• - Violates Program policies or the Code of Conduct;


• - Endangers themselves or others;


• - Harms the communities we serve; or


• - Significantly disrupts the educational experience.

If removed from the Program, I understand that I may be responsible for any additional transportation, lodging, meals, or other expenses resulting from my dismissal.


8. Photography and Media Release

I grant The Suwandi Foundation permission to photograph, record, and film me during the Program.

I understand these materials may be used for:

• - Educational materials


• - Program promotion


• - Social media


• - Printed publications


• - Fundraising


• - Annual reports


• - Website content

I understand that I will not receive compensation for such use.


9. Personal Property

I understand that I am solely responsible for my personal belongings throughout the Program.

The Suwandi Foundation shall not be responsible for the loss, theft, or damage of personal property.

10. Relationship with My University

I understand that this Program is conducted in partnership with my university.

Academic credit, grading, attendance requirements, and university disciplinary matters remain under the authority of my university.

The Suwandi Foundation is responsible for delivering the Program, coordinating logistics, and providing on-site support, but is not responsible for academic decisions made by my university.


11. Release of Liability


To the fullest extent permitted by applicable law, I voluntarily release and hold harmless The Suwandi Foundation, its directors, officers, employees, volunteers, contractors, local partners, affiliates, and representatives from claims arising from my voluntary participation in the Program, except to the extent caused by gross negligence or willful misconduct.

Nothing in this Agreement shall limit any legal rights that cannot legally be waived.


12. Governing Law

This Agreement shall be governed by the laws of the State of California.

The parties agree to first attempt to resolve any dispute through good-faith negotiation before pursuing mediation or other legal remedies.


13. Participant Acknowledgement

By signing below, I acknowledge and certify that:

• - I have carefully read and understand this Agreement.


• - I have had the opportunity to ask questions regarding this Agreement.


• - I understand the inherent risks associated with participation in the Program.


• - I voluntarily choose to participate in the Program.


• - I agree to comply with all Program policies and instructions.


• - I acknowledge that I will receive The Suwandi Foundation Participant Orientation, Code of Conduct, and Child Protection Policy upon arrival and agree to comply with all Program policies throughout my participation.